MSU is required to adhere to State of Texas laws and regulations as well as MSU Policies and Procedures #4.125 for the management of its state records. Texas Government Code §441.180 defines state records as any written, photographic, machine-readable, or other recorded information created or received by or on behalf of a state agency or an elected state official that documents activities in the conduct of the state business or use of public resources. Each university department head is responsible for proper retention and disposition of their files.

In addition to records management and the Records Retention Schedule, the university archivist must ensure all historically significant records, images, publications, audio visual materials and other documents at MSU Texas and the surrounding community are preserved and maintained for future access. For questions on materials that should be archived, please contact the Special Collections Department at 397-4173 or

MSU Records Retention Schedule
Records Disposition Request